“As cloud storage options continue to evolve, organizations are finding more options for cutting the cost of keeping data”

Bill Kleyman at DataCenter Knowledge has broken down the key differences when it comes to AWS, Google and Microsoft and seeing how they stack up against each other. In this blog post we will go over some high level take aways from their article as well as dive deeper into how ScanSearch can help your business when it comes to cloud storage solutions.

“As the volume of data companies generate and need to keep balloons, the top cloud providers have come up with a type of cloud service that may replace at least some portion of the market for traditional backup products and services. Cold storage delivered as a cloud service is changing the way organizations store and deliver vast amounts of information. The big question is whether cold storage can provide for better backup economics.

Amazon Web Services, Google Cloud Platform, and since April also Microsoft Azure now offer cloud cold storage services. Each has a different approach, so how do they stack up against each other?

Addressing the Data Deluge

Virtually all analysts are predicting that the cloud services market will continue growing and growing quickly. Gartner said recently that cloud will constitute the bulk of new IT spend this year. This will be a defining year for the space, as private cloud begins to give way to hybrid cloud, and nearly half of large enterprises will have hybrid cloud deployments by the end of 2017.

So how much data are we creating. Cisco estimates that global data center traffic is firmly in the zettabyte era and will go from 3.4ZB in 2014 to 10.4ZB in 2019. A rapidly growing segment of data center traffic is cloud traffic, which in 2019 will account for 8.6ZB of that projected 10.4ZB.

With Google and Amazon already in the cold storage market, Microsoft decided to join the game as well. In April, Microsoft announced the general availability of Cool Blob Storage – low cost storage for cool object data.”

Want to read more and see what this data deluge could be used for? Head over to datacenterknowledge.com to read more.

When it comes to benefits that come with using a document management system, the list could be endless. Lucky for us, Mamoun Chaouni at business2community.com has laid out the top 7 most meaningful examples of advantages provided by DMS usage.

Gone are the days of spending countless hours finding that one document. Save time and energy by really taking control of your document workflow within your organization or agency today.

“Aside from helping keep trees upright to protect the environment from health and economic hazards such as pollution, landslides and flooding, employing a cloud-based document management software solution comes with a host of advantages.

1. Document/file repository

Cloud-based document management systems serve as a central repository for all your important documents that can subsequently be accessed, viewed, changed and shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of folders to find a single document.

2. Document/content security

When documents are not managed, the possibility of important information being exposed to the wrong people is considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions let you safeguard confidential business information through rigorous security policies and role-based access control (RBAC) where authorized users alone are allowed to view certain files or documents.

In the case of disasters like fire or flooding, cloud-based DMS ensures your business-critical data are kept intact, not wiped out from the face of the earth.

3. Anytime, anywhere access

As is the case with cloud-based software solutions, web-based DMS affords users the ability to access files and documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on projects with team members who are on the go or located remotely.”

To read more of the list, join our friends over at business2community for the in-depth article. 

Keeping records straight is not just good business practice – it is critical to maintaining a productive, functioning company. Having a proper record management system is the foundation which supports business intelligence and the ability to make data-driven decisions which alter the bottom line.

However, businesses are seeing more and more data, such as paper-based documents and digital records, flowing through their core. In other words, keeping track of all of these documents has become a full-time job.

A document management strategy can provide the tools businesses need to keep record management streamlined and in control. Document management solutions rely heavily on workflows to deliver the correct data to the right places. Due to the various ways this can be done, organizations should consider making their records management processes more effective by analyzing it in the context of a document’s lifecycle. Here are five ways to make that happen.

Make document management system more efficient

1. Leverage automation to identify important information

Not all documents are records. Depending on the business, documents such as rough drafts and duplicates do not require the same storage and information management. Likewise, it’s time-consuming and impractical to read through every document for necessary information. It’s essential to leverage automation such as keyword scanners or auto-detection, to identify critical documents and clearly define what document information is important and what constitutes as a record.

2. Integrate devices to assist with document capture

There are many different methods of ​collecting ​document information and records because there are various document sources (scanners, mobile devices, multifunction printers/copiers, etc.). Many offices today rely on ultra-efficient multifunction printers which are capable of performing numerous actions on the same device. Likewise, these devices typically come with software which integrates the printer with the rest of the office workflows.

Click here to read the entire list of steps towards efficient record management or just stay here to solve all of your record management needs. .