Our friends over at business.com compiled an excellent list of the top three elements of digitization to help ensure your business’s archives are safe, secure and easily accessible.

“Any business will generate important documents that must be stored either for internal operations, reference by clients or to comply with government regulations. In the past, filing cabinets typically lined the walls of every office. As technology has evolved, so, too, have document management methods. However, while document management might seem like a straightforward concept, there is often more to it than meets the eye.

Understanding how to properly establish and maintain a digital archive is critical to keeping your documents secure, accessible, and adaptable to your business’s needs. Document management can generally be broken down into three broad categories. Small businesses should carefully consider each category to ensure that company operations are streamlined, your critical files can be easily retrieved and that files are secure. These tips will help you get it right the first time.”

Want to read more? Check out business.com’s direct blog with this information written by Adam Uzialko.

Editor’s note: Looking for document management software for your business? Learn more in the rest of our blog where we share industry news from top sources leading today’s forward thinking business strategies. 

AMA Research recently released research coverage on Global Document Management System Market that evaluates and provides market size, trend, and estimation to 2026. The Document Management System market study provides ready-to-access and self-analyzed study with significant research data proves to be a useful document for managers, industry consultants and key executives to better understand market trends, growth drivers, opportunities and upcoming challenges and competitors development activities.

Key Players in This Report Include:

OpenText Corporation (Canada), Xerox Corporation (United States), IBM Corporation (United States), eFileCabinet Inc. (United States), SpringCM (United States), Oracle Corporation (United States), Hyland Software Inc. (United States), Ricoh Company Ltd. (Japan), Asite Solutions (United Kingdom), Hyland Software Inc. (United States)

Our friends at the Manoment Current have once again put together a thorough report of the insane growth we are seeing in the Document Management System Market. Influencing trends revolve around the adoption of cloud-based services and cloud computing due to a growing need to streamline business operations and adhering to compliance requirements.

Click here to read the entire report and to see where there are market gaps and opportunities in the future of document management systems.

What’s the best way to begin any digital transformation journey? Find a project that is achievable within one month, with the resources you have today, and that is of immediate value to the business.

That’s it. That’s your Plan A. Compare that with most digital transformation projects, which can take a year or more, require significant new headcount and resources, and whose value to the organization is an unproven projection. In our experience, keeping it simple and starting small is the best way to begin any digital transformation journey, not least because several teams can start small in parallel.

Alex McWilliam, Brand Contributor for GoogleCloud and Forbes.com has put together a compelling series detailing paths towards digital transformation within your business. Click here to read more and find out the best plan towards executing your streamlined business solutions.

Automated Storage and Retrieval System Comprehensive Study by Type (Unit-Load, Mini-Load, Mid Load, Autostore, Carousel, Vertical Lift Module), Application (Small Enterprises, Medium & Large Enterprises), Function Type (Assembly, Distribution, Kitting, Order Picking, Storage, Others), Industry Vertical (Semiconductor & Electronics, E-Commerce, Automotive, Chemicals, Aviation, Food & Beverages, Others) Players and Region – Global Market Outlook to 2026

The Manomet Current has recently reported on the market demand and analysis of automated storage and trivial systems and this is something we feel our customers would find interesting.

 The latest study released on the Global Automated Storage and Retrieval System Market by AMA Research evaluates market size, trend, and forecast to 2026. The Automated Storage and Retrieval System market study covers significant research data and proofs to be a handy resource document for managers, analysts, industry experts and other key people to have ready-to-access and self-analyzed study to help understand market trends, growth drivers, opportunities and upcoming challenges and about the competitors.

Key Players in This Report Include:

Daifuku Co. Ltd (Japan),SSI Schaefer Group (Germany),Murata Machinery (Japan),Dearborn Mid-West Company, LLC (United States),KION (Germany),Egemin Automation, Inc. (Belgium),Knapp AG (Austria),Toyota Industries (Japan),TGW Logistics Group GmbH (Austria),Kardex Group (Switzerland),Swisslog Holding AG (Switzerland),Mecalux SA (Spain),Vanderlande Industries (Netherlands)

Click here to read the entire report and analysis! 

According to TechRepublic, “it’s become increasingly complicated for companies to ensure that their document management systems meet industry regulations. Here are four signs that your company might have issues.”

Document Management Systems are basically an electronic repository for all of your documents that used to be kept in paper form. There are many benefits to an electronic document management system; some include:

• The space required for storage of paper copies
• Decreased administrative burden to manually file documents
• Faster document retrieval and manual electronic searches
• The ability to more readily and easily protect documents
• The ability to restrict access or set role level permissions
• Improved data retention
• The ability to back up documents
• Access to documents from multiple locations simultaneously
• The ability to have an audit trail of documents accessed
• The ability to cross-reference documents and query data
• Document damage and loss reduction capabilities
• Greater ability to provide data security

Click here to learn more about gaps in document management processes.

“SAP isn’t the only ERP vendor that wants to move on-prem customers to its cloud-based option. Its top rival, Oracle, appears to have similar aims. The company has made public commitments to continue supporting its JD Edwards customers for years to come, so there is no immediate reason to panic. But considering the investments that customers make in their ERP environments, JD Edwards customers should pay close attention to what comes next.

When Oracle bought PeopleSoft in 2004 for $10.3 billion, it also acquired the JD Edwards portfolio. That includes the World line, which only runs on IBM i, and the EnterpriseOne line, which runs on IBM i and other operating systems, including Windows, Unix, and Linux.

In April 2020, Oracle published a series of roadmap documents that provided guidance for World and EnterpriseOne customers. The software giant spelled out its support commitments for both JD Edwards products in this document.”

Alex Woodie, author at itjungle gives an in-depth look into the JD Edwards roadmap and what these documents show for the work in continuous innovation delivery processes. Click through to read more!

“There are five key factors that play a critical role in how successfully your firm handles document archiving. Each one of these five factors is paramount to your long-term success, efficiency and effectiveness.”

Writers at Accounting Today have compiled the top five factors for successful document storage and we just had to share with our ScanSearch community. Effective document storage is important to you and your business and that makes it important to us. We enjoy bringing you the latest news when it comes to managing your files safely. Click here to read the entire article by Accounting Today and see how you can keep up on best practices for your organization.

“As cloud storage options continue to evolve, organizations are finding more options for cutting the cost of keeping data”

Bill Kleyman at DataCenter Knowledge has broken down the key differences when it comes to AWS, Google and Microsoft and seeing how they stack up against each other. In this blog post we will go over some high level take aways from their article as well as dive deeper into how ScanSearch can help your business when it comes to cloud storage solutions.

“As the volume of data companies generate and need to keep balloons, the top cloud providers have come up with a type of cloud service that may replace at least some portion of the market for traditional backup products and services. Cold storage delivered as a cloud service is changing the way organizations store and deliver vast amounts of information. The big question is whether cold storage can provide for better backup economics.

Amazon Web Services, Google Cloud Platform, and since April also Microsoft Azure now offer cloud cold storage services. Each has a different approach, so how do they stack up against each other?

Addressing the Data Deluge

Virtually all analysts are predicting that the cloud services market will continue growing and growing quickly. Gartner said recently that cloud will constitute the bulk of new IT spend this year. This will be a defining year for the space, as private cloud begins to give way to hybrid cloud, and nearly half of large enterprises will have hybrid cloud deployments by the end of 2017.

So how much data are we creating. Cisco estimates that global data center traffic is firmly in the zettabyte era and will go from 3.4ZB in 2014 to 10.4ZB in 2019. A rapidly growing segment of data center traffic is cloud traffic, which in 2019 will account for 8.6ZB of that projected 10.4ZB.

With Google and Amazon already in the cold storage market, Microsoft decided to join the game as well. In April, Microsoft announced the general availability of Cool Blob Storage – low cost storage for cool object data.”

Want to read more and see what this data deluge could be used for? Head over to datacenterknowledge.com to read more.

Learn about the benefits of digitizing your documents and how to do it.

As your business progresses from a startup to an established business, the volume of paper documents grows exponentially, and that stockpiled paperwork wastes space and is difficult to manage. One solution is to digitize everything; you can use digital conversion techniques to convert all of your business’s paper documents to electronic versions that are stored either on your own server or in the cloud. This allows you to manage documents more efficiently, without losing critical documents, thereby avoiding damage to your business’s credibility.

What is document scanning?

Document scanning, also called document imaging, is the process of capturing digital images of paper documents. The images of the physical documents are then transformed into a digital format using OCR conversion software. OCR, or optical character recognition, scans document images and turns them into text documents. This intelligent conversion allows documents to be searched with relevant keywords.

E-discovery may be common in today’s legal world, but that certainly wasn’t always the case. This month’s history of cybersecurity looks back to how discovery technology was developed, and what it has to do with the Iran-Contra affair.

“With the aggressive pace of technological change and the onslaught of news regarding data breaches, cyber-attacks, and technological threats to privacy and security, it is easy to assume these are fundamentally new threats. The pace of technological change is slower than it feels, and many seemingly new categories of threats have been with us longer than we remember. Nervous System is a monthly series that approaches issues of data privacy and cybersecurity from the context of history—to look to the past for clues about how to interpret the present and prepare for the future.

In November 1986, an internal leak to the press exposed a secret United States operation to funnel the proceeds of weapons sold to the Islamic Republic of Iran (in violation of an arms embargo) to fund the revolutionary Contras in Nicaragua (in contravention of Congress). As the press started to cover the scandal, Lieutenant Colonel Oliver North went to his computer at the National Security Council and started deleting emails pertaining to his role in the scheme. Over the course of a frantic weekend, he manually deleted around 750 emails.:

Click here to read the entire breakdown written by Davis Kalat for law.com.