Category: Compliance

Best Practices – How to Keep Documents Safe

Developing a system to enable you to store and organize all essential document matters properly. If done properly, it will greatly reduce your stress and anxiety levels. It also helps you to maximize your time while allowing the business to thrive.

Online Document Scanning and Storage

Document scanning is another way to secure your documents, regardless of whether they’re personal or business-related. The digitisation of documents is the way to go for businesses looking to increase efficiency and protect them from natural disasters and fires.

Importance of Digitising Your Documents

Business records and other important personal documents being digitised greatly helps save time during retrieval, reduce storage costs, and allow global sharing. Furthermore, such documents can easily be tracked to measure compliance with security protocols. Scanning documents guarantee that the organisation has a scalable record information management solution. 

Common advantages that come with digitisation include:

 1. Protection from Water and Fire Damage

It’s impossible to anticipate a flood or fire damaging your business or home. Whenever such a disaster strikes, you’ll only have a few minutes to get to a safe location. Digitising your records and other important documents ensures you’ll have access to them at all times.

 2. Increase Efficiency

Your team will routinely get slowed down every time they have to locate or retrieve essential documents physically. Keep in mind the documents can also get lost or be misplaced. By scanning and storing important documents you are cutting down the document retrieval process to a few minutes this guarantees there won’t be human errors. 

 

In addition to online document storage, head over to the dailyharold to read more on different options for keeping your document safe like using a paper shredder or external hard drives. You can also head over to our solutions page. Everything that we do is with safety, privacy and security in mind so you can feel safe uploading your documents to ScanSearch while we index the rest!

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Medical Document Management Market Share Set to Reach USD 774.5 Billion by 2016 – Reports and Data

Increasing adoption of health information management systems and electronic medical records systems, Growing needs to curtail healthcare costs as well as need to minimize the use of paper, and the need to increase clinical efficiency are key factors contributing to a high CAGR of medical document management during the forecast period.

According to the current analysis of Reports and Data, the global Medical Document Management market was valued at USD 334.5 Million in 2018 and is expected to reach USD 774.5 Million by the year 2026, at a CAGR of 10.4 %. The systems eliminate paper-based processes like record management in the health care sector. The system involves the database of patient’s information related to health in clinics and allows doctors and administrators to make well-informed choices in treatment for particular injury and hospitalization procedures. Using the document template utility, medical offices can plan and deploy customized solutions that enable them to customize to their needs. Text templates can be set up for patient information sheets, lab results, prescriptions, and any other type of text that may be looked-for. Each document template allows for several user-defined fields that can assist with indexing and searching. For example, a lab-result text template may consist of a patient id field, a date field, and a lab name field.

The Research Report conducted by GlobalBankingandFinance.com reports key players in the Medical Document Management Systems market are 3M Company, Allscripts Healthcare Solutions, McKesson, Epis Corporation System, Athena Health, Cerner Corporation Siemens, Among others. They also report that the cloud-based system is “expected to witness lucrative growth during the forecast period 2019-2026 with a CAGR of 10.1% owing to the low-cost installation, implementation, and set up of these systems.”

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Lawyers, Be Tough Customers When Purchasing Technology

Lawyers, ask yourselves:

Can I ethically connect my work laptop computer to an unsecured public Wi-Fi network?

What data security measures are in place at the technology vendors that store and process my clients’ confidential information?

Do the software applications that process my clients’ confidential information have the latest security updates?

If you don’t know the answers to these questions, there’s a strong likelihood that you’re violating the ethical obligation to “make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.” [ABA Model Rule of Professional Conduct 1.6(c)] That’s because the duty to make reasonable efforts to prevent the disclosure of client confidential information necessarily includes (1) the duty to understand the confidentiality implications of each technology used in firm operations and (2) the duty to make inquiries of all technology vendors to ensure that their cybersecurity practices are sufficiently robust to protect client confidential information. Lawyers who fail to carefully vet technology vendors are already failing their clients from a professional ethics standpoint.

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Immutable storage: What it is, why it’s used and how it works

When data files must absolutely, positively remain forever unalterable, immutable storage technology is one affordable approach to consider.

Sign in the read techtarget’s entire article on the basic ideas behind immutable storage and how it remains completely static in the process.

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