The global document management system market (henceforth referred to as the ‘market studied’ or ‘DMS market’) was valued at USD 4. 89 billion in 2019, and it is expected to reach USD 10. 17 billion by 2025, registering a CAGR of 13.

New York, May 07, 2020 (GLOBE NEWSWIRE) — Reportlinker.com announces the release of the report “Document Management Systems Market – Growth, Trends, and Forecast (2020 – 2025)” – https://www.reportlinker.com/p05891592/?utm_source=GNW
05% during the period of 2020-2025. As unorganized content makes it difficult for larger organizations to extract business related information and use available data, DMS proves to be very effective in order to overcome these challenges.

– The document management system (DMS) market is ever-changing, which is driven by the need for increasing efficiency in the workplace. The improving technologies and efficient execution of the DMS are expected to gradually eliminate the traditional paper files concept.
– DMS systems can be implemented and incorporated across business and functional units. Additionally, document management provides extensive tools and techniques for data retrieval. Storing data in a structured way allows the end users to use it for gaining insights.
– The growing emphasis on retaining historical company records, coupled with the sustained increase in adoption of paperless solutions, has been the major factors driving the growth of the document management industry. Cloud-based computing solutions have emerged as the key enablers of the document management system (DMS).
– Some companies have further security issues, such as company that deals with medical data must comply with the Health Insurance Portability and Accountability Act (HIPAA) requirements. Thus, the ability to manage who can and cannot view and use documents is attained by DMS. eFileCabinet is a DMS, which is fully compliant with standards set forth by HIPAA, FINRA, and the SEC.

Globenewswire has the best article when it comes to growth and trend projections for document management systems. Click here to read more.

“In a paperless era increasingly devoid of carbon copies and other hard copy documents, homes and businesses still use a lot of paper. Though paper is still necessary for signatures or some legal documents, its storage and retrieval require significant space and human resources. Many businesses opt to digitize their paper records for easy administration. You can accomplish this faster by investing in a few key resources.”

Our friends at Small Business know the ropes when it comes to setting up new businesses and giving businesses tips of setting up business basics. You might find yourself here because you are wondering how you can scan a lot of documents quickly in the most time effective way? You’ve come to the right place. ScanSearch easily allows you to Scan your documents in using our proprietary technology and store your documents in a secure cloud that easily allows you to search for any data element on the document and organize at the click of a button.

Still not sure on the best way to handle your scan load? Check out the rest of the article at smallbusiness.com written by Jacob Andrew and be sure to keep up to date on industry news when it comes to your small business and operations.

Our friends over at business.com compiled an excellent list of the top three elements of digitization to help ensure your business’s archives are safe, secure and easily accessible.

“Any business will generate important documents that must be stored either for internal operations, reference by clients or to comply with government regulations. In the past, filing cabinets typically lined the walls of every office. As technology has evolved, so, too, have document management methods. However, while document management might seem like a straightforward concept, there is often more to it than meets the eye.

Understanding how to properly establish and maintain a digital archive is critical to keeping your documents secure, accessible, and adaptable to your business’s needs. Document management can generally be broken down into three broad categories. Small businesses should carefully consider each category to ensure that company operations are streamlined, your critical files can be easily retrieved and that files are secure. These tips will help you get it right the first time.”

Want to read more? Check out business.com’s direct blog with this information written by Adam Uzialko.

Editor’s note: Looking for document management software for your business? Learn more in the rest of our blog where we share industry news from top sources leading today’s forward thinking business strategies. 

As a busy business owner, we know you want to stay in the loop when it comes to emerging technology and trends as they relate to streamlining your businesses operations. We here at ScanSearch make sure we compile all of the latest news and industry developments in one helpful place to keep up with your demanding schedule.

Our friends over at information & data manager aka idm.net are the authority when it comes to laying out defining principles and today we are going over their recommendations for Records Management Best Practices.

“Records management is rarely smooth sailing – it can often feel like you’re a tiny vessel in the middle of a sea of legislation. Just when you think you’re paddling in the right direction, a wave of legislation sends you reeling. Yet records management compliance needn’t be this difficult. Enterprises make it harder for themselves by treating records management as an afterthought, instead of an intrinsic part of their everyday operations. In this article we’ll discuss the nine rules for records management best practices for implementation in your organization.

1) Prioritise Security and Privacy

One of the first priorities for any business intent on getting its house in order regarding record-keeping, is to ensure strict data security and privacy measures are in place. If security is lax, your data could be vulnerable to a breach. A data leak could have huge monetary repercussions whilst also creating a host of PR problems. It is incumbent upon businesses to safeguard their records and treat client data and information with the security that it deserves.

Without the right security measures in place, cybercriminals can not only access your records but also install malware into your systems which could capture your clientele’s vital data. Responding to security alerts should be considered an integral part of records management best practices. Just recently, the Marriott hotel chain was subject to a data breach that resulted in details of 500 million guests being stolen, which could cost the company $US200 million.

Your electronic document and records management system (eDRMS) should have strong inbuilt security features to keep information secure, with encryption of data in transit through a strong SSL connection.

Accessibility is another key component of security and privacy, which can be broken down into two parts; appropriate user access levels within an organisation and discoverability/usability of information to support business activities. Organisations must ensure that sensitive, private or classified information can only be accessed by specific individuals with appropriate permissions.

Making information easy to find and use not only significantly impacts organisational efficiency, it is also one of the Digital Continuity Principles introduced by the National Archives of Australia to ensure digital information is discoverable, accessible and usable.

Processes and safeguards should also be in place to prevent any unauthorised destruction or deletion of registered physical and digital records as well as their associated metadata. Using an electronic document and records management system (eDRMS) will assist in recording, tracking and monitoring records.”

Want to read more? Head over to idm.net and check out Raelene Bennett’s expansive article that covers the rest of the principles you need to know in order to best handle your records management procedures.

AMA Research recently released research coverage on Global Document Management System Market that evaluates and provides market size, trend, and estimation to 2026. The Document Management System market study provides ready-to-access and self-analyzed study with significant research data proves to be a useful document for managers, industry consultants and key executives to better understand market trends, growth drivers, opportunities and upcoming challenges and competitors development activities.

Key Players in This Report Include:

OpenText Corporation (Canada), Xerox Corporation (United States), IBM Corporation (United States), eFileCabinet Inc. (United States), SpringCM (United States), Oracle Corporation (United States), Hyland Software Inc. (United States), Ricoh Company Ltd. (Japan), Asite Solutions (United Kingdom), Hyland Software Inc. (United States)

Our friends at the Manoment Current have once again put together a thorough report of the insane growth we are seeing in the Document Management System Market. Influencing trends revolve around the adoption of cloud-based services and cloud computing due to a growing need to streamline business operations and adhering to compliance requirements.

Click here to read the entire report and to see where there are market gaps and opportunities in the future of document management systems.

Keeping your documents organized in today’s super-digitized, speedy world can be difficult and time-consuming. Whether you use local storage on your computers or mobile devices, or the increasingly popular cloud storage option, it’s important to implement a computerized filing system that enables your business to create, store, manage, and share documents and other files with ease.

“An electronic filing system makes organizing your files easy by automating many features. Here’s how to implement one in your business.”

Business.com’s Kiely Kuligowski delves into what computerized filing systems are and analyzes the differences between traditional and computerized databases. In this article, we believe there is an extreme difference in benefits that lean towards computerized filing systems so Kiely walks us through how to create these filing systems and through best practices when naming files you are storing. This type of industry news is what you can expect from our blog tab.

What’s the best way to begin any digital transformation journey? Find a project that is achievable within one month, with the resources you have today, and that is of immediate value to the business.

That’s it. That’s your Plan A. Compare that with most digital transformation projects, which can take a year or more, require significant new headcount and resources, and whose value to the organization is an unproven projection. In our experience, keeping it simple and starting small is the best way to begin any digital transformation journey, not least because several teams can start small in parallel.

Alex McWilliam, Brand Contributor for GoogleCloud and Forbes.com has put together a compelling series detailing paths towards digital transformation within your business. Click here to read more and find out the best plan towards executing your streamlined business solutions.

If you are looking to purchase a document management system, this guide includes all the key points you should consider.

• • Document management software helps organize your digital records and allow teams to make edits on the fly.
  • User permissions allow certain users to view or edit documents based on their role in your organization.

• Document management software comes in on-premises and cloud-based systems; you can choose whichever implementation works for your business.

Adam Uzialko at businessnewsdaily.com has put together a comprehensive guide on what to keep in mind when selecting the right document management for you. If you are interested in the pros and cons of cloud-based document systems, this article details the pros and cons of this system and compares them to on premises document management.

Click here to read the article by businessnewsdaily.com and make sure to check out our Industry News tab to learn more about document management systems.

“As cloud storage options continue to evolve, organizations are finding more options for cutting the cost of keeping data”

Bill Kleyman at DataCenter Knowledge has broken down the key differences when it comes to AWS, Google and Microsoft and seeing how they stack up against each other. In this blog post we will go over some high level take aways from their article as well as dive deeper into how ScanSearch can help your business when it comes to cloud storage solutions.

“As the volume of data companies generate and need to keep balloons, the top cloud providers have come up with a type of cloud service that may replace at least some portion of the market for traditional backup products and services. Cold storage delivered as a cloud service is changing the way organizations store and deliver vast amounts of information. The big question is whether cold storage can provide for better backup economics.

Amazon Web Services, Google Cloud Platform, and since April also Microsoft Azure now offer cloud cold storage services. Each has a different approach, so how do they stack up against each other?

Addressing the Data Deluge

Virtually all analysts are predicting that the cloud services market will continue growing and growing quickly. Gartner said recently that cloud will constitute the bulk of new IT spend this year. This will be a defining year for the space, as private cloud begins to give way to hybrid cloud, and nearly half of large enterprises will have hybrid cloud deployments by the end of 2017.

So how much data are we creating. Cisco estimates that global data center traffic is firmly in the zettabyte era and will go from 3.4ZB in 2014 to 10.4ZB in 2019. A rapidly growing segment of data center traffic is cloud traffic, which in 2019 will account for 8.6ZB of that projected 10.4ZB.

With Google and Amazon already in the cold storage market, Microsoft decided to join the game as well. In April, Microsoft announced the general availability of Cool Blob Storage – low cost storage for cool object data.”

Want to read more and see what this data deluge could be used for? Head over to datacenterknowledge.com to read more.

E-discovery may be common in today’s legal world, but that certainly wasn’t always the case. This month’s history of cybersecurity looks back to how discovery technology was developed, and what it has to do with the Iran-Contra affair.

“With the aggressive pace of technological change and the onslaught of news regarding data breaches, cyber-attacks, and technological threats to privacy and security, it is easy to assume these are fundamentally new threats. The pace of technological change is slower than it feels, and many seemingly new categories of threats have been with us longer than we remember. Nervous System is a monthly series that approaches issues of data privacy and cybersecurity from the context of history—to look to the past for clues about how to interpret the present and prepare for the future.

In November 1986, an internal leak to the press exposed a secret United States operation to funnel the proceeds of weapons sold to the Islamic Republic of Iran (in violation of an arms embargo) to fund the revolutionary Contras in Nicaragua (in contravention of Congress). As the press started to cover the scandal, Lieutenant Colonel Oliver North went to his computer at the National Security Council and started deleting emails pertaining to his role in the scheme. Over the course of a frantic weekend, he manually deleted around 750 emails.:

Click here to read the entire breakdown written by Davis Kalat for law.com.