DMS ROI Calculator (No React)

Document Management ROI Calculator

Estimate annual savings from a DMS by reducing time spent on document tasks, paper/printing, storage, and compliance risk. Adjust assumptions or pick a preset scenario below.

Team & Time

# of employees handling documents Average hourly wage ($)

Hours on document work / day (per employee) Searching, filing, printing, retrieval Expected time reduction (%)

40%

Workdays per year

Current Annual Costs

Paper & printing ($/yr) Physical storage ($/yr) Onsite cabinets + offsite/archive fees Risk & compliance ($/yr) Lost/misfiled docs, rework, audit findings

Expected Reductions (%)

Printing reduction

70%

Storage reduction

75%

Risk/Compliance reduction

40%

Solution Cost

Subscription ($/yr) Implementation (one-time)

ROI horizon (years) Amortizes implementation over N years Annualized implementation

Key Results

Time saved / emp / day

0.00 h

Labor savings (annual)

Printing savings

Storage savings

Risk/compliance savings

Total annual savings

Annual solution cost

Net annual ROI

ROI %

Payback period

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Assumptions & Formulae

Labor savings = Employees × (Hours on doc work × Time reduction %) × Hourly wage × Workdays/year
Category savings (printing/storage/risk) = Current annual cost × Reduction %
Total annual savings = Labor + Printing + Storage + Risk
Annual solution cost = Subscription + (Implementation ÷ ROI horizon years)
Net annual ROI = Total savings − Annual solution cost
ROI % = Net annual ROI ÷ Annual solution cost
Payback (months) = (Implementation + Subscription) ÷ (Total savings ÷ 12)

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