“Digital asset management (DAM) is a business process for organizing, storing and retrieving rich media and managing digital rights and permissions. Rich media assets include photos, music, videos, animations, podcasts and other multimedia content.”

Join Jonathan Gourlay from TechTarget for a robust breakdown of what exactly DAM is and why it is so crucial to understand the strategy behind software that saves your organization time and money. Jonathan provides interesting use case examples to further inform your business approach.

“Use cases:

Anyone who needs to optimize digital asset workflows needs a digital asset management system. Marketers can grow their brands and increase brand consistency with a DAM system. Designers can use DAM to optimize their workflows by being able to quickly search for files and repurpose assets. Sales teams can have up-to-date materials and resources anytime and anywhere. Agencies can use DAM to keep all of their creative files organized, enabling for faster turnaround times. And distributors can optimize their delivery process”

Keeping records straight is not just good business practice – it is critical to maintaining a productive, functioning company. Having a proper record management system is the foundation which supports business intelligence and the ability to make data-driven decisions which alter the bottom line.

However, businesses are seeing more and more data, such as paper-based documents and digital records, flowing through their core. In other words, keeping track of all of these documents has become a full-time job.

A document management strategy can provide the tools businesses need to keep record management streamlined and in control. Document management solutions rely heavily on workflows to deliver the correct data to the right places. Due to the various ways this can be done, organizations should consider making their records management processes more effective by analyzing it in the context of a document’s lifecycle. Here are five ways to make that happen.

Make document management system more efficient

1. Leverage automation to identify important information

Not all documents are records. Depending on the business, documents such as rough drafts and duplicates do not require the same storage and information management. Likewise, it’s time-consuming and impractical to read through every document for necessary information. It’s essential to leverage automation such as keyword scanners or auto-detection, to identify critical documents and clearly define what document information is important and what constitutes as a record.

2. Integrate devices to assist with document capture

There are many different methods of ​collecting ​document information and records because there are various document sources (scanners, mobile devices, multifunction printers/copiers, etc.). Many offices today rely on ultra-efficient multifunction printers which are capable of performing numerous actions on the same device. Likewise, these devices typically come with software which integrates the printer with the rest of the office workflows.

Click here to read the entire list of steps towards efficient record management or just stay here to solve all of your record management needs. .

Lawyers, ask yourselves:

Can I ethically connect my work laptop computer to an unsecured public Wi-Fi network?

What data security measures are in place at the technology vendors that store and process my clients’ confidential information?

Do the software applications that process my clients’ confidential information have the latest security updates?

If you don’t know the answers to these questions, there’s a strong likelihood that you’re violating the ethical obligation to “make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.” [ABA Model Rule of Professional Conduct 1.6(c)] That’s because the duty to make reasonable efforts to prevent the disclosure of client confidential information necessarily includes (1) the duty to understand the confidentiality implications of each technology used in firm operations and (2) the duty to make inquiries of all technology vendors to ensure that their cybersecurity practices are sufficiently robust to protect client confidential information. Lawyers who fail to carefully vet technology vendors are already failing their clients from a professional ethics standpoint.

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When data files must absolutely, positively remain forever unalterable, immutable storage technology is one affordable approach to consider.

Sign in the read techtarget’s entire article on the basic ideas behind immutable storage and how it remains completely static in the process.